Bylaws of the Greater Johnstown Tennis Association

ARTICLE I

Purposes

    The Greater Johnstown Tennis Association (hereinafter called ?the Association?) is organized and operated exclusively for recreational purposes, and in particular

    1. Promote tennis to all residents in the Greater Johnstown area,
    1. Apply sound educational principles for the improvement of the quality of tennis in the Greater Johnstown area based on United States Tennis Association rules and regulations.
    1. Provide an atmosphere where competitive play can be obtained in an organized, structured manner.

    This organization is not organized for profit, and no part of any net earnings herein shall inure to the benefit of any member, director, officer, or private individual (except that reasonable compensation may be paid for services rendered to or for the organization).


    ARTICLE II

    Membership

    Section 1: Members

    Membership shall consist of those individuals who pay yearly dues to the Association as defined by the above purposes and objectives, regardless of race, sex, color or creed,

    The Association shall be comprised of four classifications of members:

    1. Active Member: Any individual who has paid the Active Membership fee.
    1. Social Member: Any individual who does not play in weekly league play but wishes to be a member of the Association. Social members may attend all Association functions but cannot serve or chair on any committee, nor hold a seat on the Board of Directors.
    1. Honorary Member: An honorary membership may be conferred by the Board of Director upon any individual who has made an exceptional contribution to promoting tennis in the Association. Honorary members may attend all Association functions but cannot serve or chair on any committee, nor hold a seat on the Board of Directors.


    Section 2: Dues and Contributions

    1. Annual dues shall consist of a sum established by the Board of Directors,
    2. Active and Social membership in this Association shall be terminated for non-payment of dues.
    3. No minimum contribution shall be established for Honorary Members.
    4. Membership (both Active and Social) are valid April 1 through March 31.


    Section 3: Members Rights and Privileges

    All members may have the privilege of the floor, but active and social members only, may serve on committees. All are entitled to receive organization publications and may attend meetings. All may attend social functions.

    All members may vote, but only active members may hold elective office, serve as chairpersons of committees, or serve on the Board of Directors. Social members may upgrade their membership classification to Active for the purpose of serving on a committee or the Board of Directors by paying the additional dues necessary to impart Active member status.

    Social Members may attend all Association social functions and play in Association sponsored closed tennis tournaments.


ARTICLE III

Meetings of Members


    Section 1: Annual Business Meeting

    An annual business meeting of the members of the Association shall be held at the end of the tennis season for the purpose of electing directors and officers, and for the transaction of such other business as may properly come before the meeting. The annual business meeting shall be held at a time and place determined by the Board approximately six months in advance. The Board of Directors shall have authority to change the time and place of the meeting, with notice of any change to be given in accordance with Article III, Section 3.

    Section 2: Special Meeting

    Special meetings of the members may be called by the President at a time and place determined by the President or upon the petition of twenty-five (25) or more Active Members stating the reasons for calling a special meeting, or upon the consent of a majority of the Board of Directors.


    Section 3: Notice of Meeting

    At the direction of the President or the Board of Directors, the Secretary shall publish written notice of the place and time of all meetings. Notice shall be sent to all members, no less than thirty (30) days before the date of such meetings. The purposes for which the meeting is called shall be stated in the notice. Any member may waive notice of any meeting.

    Section 4: Quorum

    In all meetings, general or special, twenty (20) voting members in good standing shall constitute a quorum.


Article IV

Officers


    Section 1: Officers


    The officers of the Association shall be a President, two (2) Vice-Presidents (with one Vice-President in charge of the Women's League and one Vice-President in charge of the Men's League), Secretary and Treasurer.

    Section 2: Election and Term of Office

    The President, two Vice-Presidents, Secretary and Treasurer, shall be elected from the membership by the members at the annual business meeting of members. The term of the President shall commence at the conclusion of the annual business meeting of members, and shall be for two years. The terms of the two Vice-Presidents, Secretary, and Treasurer shall be for two years and shall commence at the conclusion of the annual business meeting of members at which these officers were elected and should end at the conclusion of the term. Vacancies in any office may be filled for the unexpired term thereof by designation of said officer by a majority of the Directors present at any meeting of the Board of Directors.

    The two year terms shall be staggered such that the President and Secretary are elected for each upcoming odd year, and the Vice-Presidents and the Treasurer are elected for each upcoming even year.

    Section 3: Duties of Officers

    1. President - The President shall preside at all business meetings of the Association and shall enforce all regulations relating to the administration of the Association. He/she shall execute all documents which may be required for the Association unless the Board of Directors shall have expressly authorized some other person to perform such execution. The President shall serve as Chairperson of the Board of Directors and shall serve ex-officio on all committees.

    1. Vice-President in charge of the Women's League - The Vice-President in charge of the Women's League, shall preside over the Women's League to ensure guidance, direction and control over the Women's League. This Vice-President will conduct the draw of team rosters, schedule play, implement and enforce rules and regulations of the Association and act as a liaison for the Women's League. She shall also choose Captains, Co-captains and League Assistants as deemed appropriate.

    1. Vice-President in charge of Men's League - The Vice-President in charge of the Men's League shall preside over the Men's League, to ensure guidance, direction and control over the Men's League. This Vice-President will conduct the draw of team rosters, schedule play, implement and enforce rules and regulations of the Association and act as liaison for the Men's League. He shall choose Captains, Co-captains and League Assistants as deemed appropriate.

    1. Secretary - The Secretary shall prepare and mail all Association correspondence. The Secretary shall be responsible for maintaining minutes and shall issue notice of all meetings, tournaments and social functions. He/she shall maintain an up-to-date register of all members.

    1. Treasurer - The Treasurer shall receive all monies and shall be responsible for all fiscal matters, disbursing funds and keeping accounts in accordance with the rules established by the Board of Directors. The books maintained by the Treasurer shall be reviewed at least annually by the Board of Directors. An outside audit may be requested by any member of the Association.


    Section 4: Service

    No officer can serve in more than one capacity in the Association.


    Article V

    Board of Directors


    Section 1: General Powers

    The affairs of the Association shall be managed by its Board of Directors except as provided in these Bylaws. The Board of Directors shall have the authority to act for the Association between meetings of the Association.

    Section 2: Number and Qualifications

    There shall be nine (9) Directors of the Association comprised of the President, the two Vice-Presidents, the Secretary, the Treasurer, and four (4) Active Members-At-Large. The five (5) Officers of the Association shall be standing members of the Board, but the four (4) Members-At-Large shall be voted in by the organization majority vote at the annual meeting.

    The four (4) Members-At-Large shall serve staggered two-year terms. Two Members-At-Large shall be elected from the Men?s League for each upcoming odd year. The other two Members-At-Large shall be elected from the Women?s League for each upcoming even year.

    Section 3: Annual Meeting

    An Annual Meeting of the Board of Directors shall be held at a time and place fixed by the Board of Directors immediately before the annual business meeting of members, and six months before the next annual business meeting.

    Section 4: Special Meetings

    Special meetings of the Board of Directors may be called by the President or by any three (3) of the Directors. Upon the petition by twenty-five (25) or more active members, stating the reasons for calling a special meeting of the Directors, the Secretary shall call a meeting of the Board of Directors to be convened at a time and place designated by the President.

    Section 5: Notice

    Notice of any meeting of the Board of Directors shall be published by the Secretary at least seven (7) days prior to said meeting and sent to each Director.

    Section 6: Quorum

    A majority of the Directors shall constitute a quorum for the transaction of business at any meeting of the Board.

    Section 7: Compensation

    Directors shall not receive any stated compensation for their services, but by resolution of the Board, may be reimbursed for expenses incurred by them in performances of their duties for the Association.


Article VI

Tournaments

    Section 1: Tournaments

    Tournaments shall be decided upon by the Board of Directors. All tournaments shall be sponsored by the Association. A Tournament Chairperson(s) shall be selected for each tournament.

    Section 2: Sanctioned Tournaments

    The Association may sponsor unsanctioned tournaments at the discretion of the Board of Directors.

    Section 3: Other Tournaments

    Only Association Open and Closed tournaments shall be handled by the organization. Any individual wishing to hold other tournaments shall do so at his/her own discretion with no involvement of the Association.

    Section 4: Tournament Chairperson(s)

    The Tournament Chairperson(s) shall be appointed and remunerated for their services, (Article I, Second Paragraph) by guidelines set forth by the Board of Directors. The Tournament Chairperson(s) shall be responsible for all aspects of the Tournament to include the draw, phoning, scheduling the court time, trophies, enforcing United States Tennis Association Rules and Regulations, and being present during tournament play.

    If a Tournament Chairperson(s) cannot be obtained for a particular tournament and if there is a lack of interest on the part of the Association membership, a tournament may be cancelled.



Article VII

Amendments to Bylaws

    Bylaws may be amended, altered or replaced and new Bylaws may be adopted by a vote of two-thirds (2/3), of the active and social members present and voting at any annual or special meeting of members, provided that written notice of intent to alter, amend, or adopt new Bylaws is mailed to the membership at least thirty (30) calendar days prior to such meeting.